9/22 Meeting Notes

📝 Meeting Summary: A.M. Davis PTA – September 22, 2025

Facilitator: Kelly Barnes (Meeting Kickoff)

1. Opening Remarks

• Kelly welcomed attendees and provided a high-level overview of the meeting agenda.

• Emphasis on open roles within the PTA and how members can contribute meaningfully.

2. Membership & Participation

• Encouraged virtual participation for future meetings.

• Discussed ways for members to share their skills and volunteer.

• SignUpGenius or something similar will be used for organizing volunteer efforts.

3. Upcoming Events

• Fall Festival:

  • Volunteers and teacher participation needed.

  • Proposal to run the event in shifts.

  • Teachers will send out volunteer request emails.

  • Rough plans discussed; more details to follow.

• Holiday Shop:

• Highlighted as the PTA’s largest fundraiser.

• Explanation of its purpose and logistics.

4. Fundraising & Donations

• Overview of PTA funds and how they are utilized.

• Donation opportunities through Kroger and other retail partners.

• Wishlist available via Amazon.

• Silent auction planning underway.

• Raffle idea proposed for the parent pickup line.

• CarMax volunteers mentioned as a potential support resource.

5. Communications & Outreach

• Yearbook flyer distributed with instructions for photo submissions and purchasing.

• Live translation services now available to support multilingual families.

• Discussion on increasing teacher engagement and participation.

• Emphasis on timely follow-up with volunteers.

6. Technology & Visibility

• Reviewed current technology tools used by the PTA.

• Need identified for a visible mission statement and clearer communication of PTA’s technical initiatives.

• Encouraged connection through shared photos and visual storytelling.